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Job vacancy at US Department Of Defense

Job Title: Office Automation Assistant

Department: Department Of Defense

Agency: Defense Contract Audit Agency

Job Announcement Number: DDRSC-402725-11


$24,518.00 - $35,657.00 /year


Thursday, December 02, 2010 to Thursday, December 01, 2011




Full Time Career/Career Conditional




Multiple duty locations - click here for more info


United States Citizens


The base salary range will be increased by locality pay. To see the total salary including locality pay for specific locations, go to: www.opm.gov/oca/10tables/index.asp

Are you looking for an inclusive and employee-friendly work environment, challenging assignments, specialized training and generous benefits? At DCAA you'll find all this in a progressive organization dedicated to continuous improvement. DCAA is looking for talented people seeking to apply their creative ideas and enthusiasm while providing a unique service to their country. Join the elite cadre of administrative professionals who have made DCAA their employer of choice.

Referral lists using this announcement may be generated as soon as 12/07/2010.


  • Must be a U.S. Citizen.


Additional Duty Location Info:

Many vacancies - Southeast Virginia, VA; Many vacancies - Birmingham, AL; Many vacancies - Ft. Rucker, AL; Many vacancies - Huntsville, AL; Many vacancies - Greater Los Angeles, CA; Many vacancies - Palmdale, CA; Many vacancies - Sacramento, CA; Many vacancies - San Diego, CA; Many vacancies - San Francisco Bay Area, CA; Many vacancies - Santa Barbara, CA; Many vacancies - Santa Clara, CA; Many vacancies - Armonk, NY; Many vacancies - Central Islip, NY; Many vacancies - Johnson City, NY; Many vacancies - New York City, NY; Many vacancies - Rochester, NY; Many vacancies - Schenectady, NY; Many vacancies - Syracuse, NY; Many vacancies - Akron, OH; Many vacancies - Cincinnati, OH; Many vacancies - Columbus, OH; Many vacancies - Dayton, OH; Many vacancies - Piketon, OH; Many vacancies - Phoenix, AZ; Many vacancies - Tucson, AZ; Many vacancies - Groton, CT; Many vacancies - Hartford, CT; Many vacancies - Trumball, CT; Many vacancies - Clearwater, FL; Many vacancies - Fort Lauderdale, FL; Many vacancies - Fort Walton Beach, FL; Many vacancies - Jacksonville, FL; Many vacancies - Lakeland, FL; Many vacancies - Melbourne, FL; Many vacancies - Orlando, FL; Many vacancies - Panama City, FL; Many vacancies - St. Augustine, FL; Many vacancies - West Palm Beach, FL; Many vacancies - Boise, ID; Many vacancies - Chicago Metro Area, IL; Many vacancies - Witchita, KS; Many vacancies - Lexington, KY; Many vacancies - Louisville, KY; Many vacancies - Grand Rapids, MI; Many vacancies - Livonia, MI; Many vacancies - Sterling Heights, MI; Many vacancies - Jackson, MS; Many vacancies - Pascagoula, MS; Many vacancies - Stennis Space Center, MS; Many vacancies - Albuquerque, NM; Many vacancies - Las Vegas, NV; Many vacancies - Oklahoma City, OK; Many vacancies - Aiken, SC; Many vacancies - Charleston, SC; Many vacancies - Columbia, SC; Many vacancies - Greenville, SC; Many vacancies - Colorado Springs, CO; Many vacancies - Denver, CO; Many vacancies - Baton Rouge, LA; Many vacancies - New Orleans, LA; Many vacancies - Boston Metro Area, MA; Many vacancies - Pittsfield, MA; Many vacancies - Throughout New Jersey, NJ; Many vacancies - Philadelphia Metro Area, PA; Many vacancies - Pittsburgh Metro Area, PA; Many vacancies - York New Cumberland, PA; Many vacancies - Atlanta Metro Area, GA; Many vacancies - Throughout Hawaii, HI; Many vacancies - Cedar Rapids, IA; Many vacancies - Fort Wayne, IN; Many vacancies - Indianapolis, IN; Many vacancies - Annapolis, MD; Many vacancies - Baltimore Metro Area, MD; Many vacancies - Bethesda Frederick, MD; Many vacancies - California, MD; Many vacancies - Bath, ME; Many vacancies - Minneapolis, MN; Many vacancies - Kansas City, MO; Many vacancies - St Louis, MO; Many vacancies - Chapel Hill, NC; Many vacancies - Charlotte, NC; Many vacancies - Greensboro, NC; Many vacancies - Hudson, NH; Many vacancies - Ft. Buchanan, PR; Many vacancies - Arnold AFB, TN; Many vacancies - Kingsport, TN; Many vacancies - Lexington, TN; Many vacancies - Nashville, TN; Many vacancies - Oakridge, TN; Many vacancies - Brigham City, UT; Many vacancies - Salt Lake City, UT; Many vacancies - Northern Virginia, VA; Many vacancies - Radford, VA; Many vacancies - Richland, WA; Many vacancies - Seattle, WA; Many vacancies - Austin, TX; Many vacancies - Dallas Fort Worth, TX; Many vacancies - El Paso, TX; Many vacancies - Greenville, TX; Many vacancies - Houston, TX; Many vacancies - San Antonio, TX; Many vacancies - Milwaukee, WI

  • Provides office automation and a variety of other support services to management and auditors in a Field Audit Office (FAO) as part of an administrative support team/unit.
  • Produces various documents to include audit reports using word processing software functions while working from handwritten draft, edited copy or electronic files. Creates, copies, edits, makes insertions and deletions, and moves text throughout a single document or from one electronic file to another. Ensures documents are in proper format and that spelling, punctuation, capitalization, and grammar have been verified.
  • Stores, retrieves, and prints a variety of documents to include those requiring complex formats as graphics, tables or spreadsheets within text. Verifies arithmetical accuracy of schedules and exhibits prior to and after typing audit reports. Reproduces, assembles, and distributes completed audit reports and attachments.
  • Performs office support services including making travel arrangements; maintaining time and attendance; maintaining office records, files, and reference materials; assisting in or conducting inventories of property; greeting office visitors and answering the telephone.

Qualifications and Evaluations


Basic Requirement:
You must be able to type 40 words per minute in order to qualify for this position.

Experience Requirement:
GS-04: One year of general experience performing a variety of administrative support functions which includes progressively responsible clerical, office, or other work.

GS-05: One year of specialized experience equivalent to the GS-4 grade level in the Federal service performing a variety of administrative support functions which includes the use of office automation software (word processing, spreadsheet, and databases); retrieval, update and storage of electronic data; preparing, editing and formatting of documents and reports; making travel arrangements; processing mail; files management and customer support/telephone coverage.

Substitution of Education for Experience:

GS-04: Two years of successfully completed education above the high school level in any field for which high school graduation, or the equivalent, is a prerequisite may be substituted to meet the general experience required. Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.

GS-05: Four years of successfully completed education above the high school level in any field for which high school graduation, or the equivalent, is a prerequisite may be substituted to meet the specialized experience required. Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.


Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements. If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills and abilities for the position identified below. If a determination is made that you have inflated your qualifications, you will be assigned a rating commensurate with your background. Your application will be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans.

Knowledge, Skills, and Abilities:

· Skill in using computer office programs, such as the Microsoft Office Package including Word, Excel, Access, Power Point, and Outlook.

· Knowledge of general clerical office procedures and processes (e.g., time and attendance, supplies, filing, etc.).

· Ability to organize workload and establish priorities.

· Ability to communicate orally and in writing.

Benefits and Other Info


DCAA has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit and child-care subsidies, and the opportunity to telecommute. To find out more, go to: http://www.usajobs.gov/EI/benefits.asp.


Grades: This vacancy is announced at two grade levels and may be filled at either level. You must specify the grade(s) at which you wish to be considered. Otherwise, you will be considered only at the highest grade for which you qualify.

Background Investigation: All selectees will be subject to a personnel security investigation which must be favorably adjudicated for occupancy of a sensitive position and/or access to classified information. If you are selected for a Field Detachment position: (a) you must meet security criteria for access to top secret special access programs and sensitive compartment information; (b) your immediate family (spouse, parents, siblings, foster parents, cohabitant, children, relative(s) residing with the subject, steps, half’s, and adopted) must be U. S. Citizens; and (c) you will be subject to a counterintelligence polygraph.

Drug Testing: You must pass a drug test before assignment to a sensitive position and/or being given access to classified information. You will be subject to random drug testing subsequent to such an assignment and/or access.

Initial Probationary Period: You will be required to serve a probationary period of 1 year if one has not already been completed.

Travel: Some travel may be required. Travel is typically local; however, some overnight travel may be required.

Veterans Preference: If you are a veteran with preference eligibility and you are claiming 5-point preference, you must submit a copy of your DD-214 "member copy 4" or other proof of eligibility. If you are claiming 10-point preference, you must also submit an SF-15 "Application for 10-Point Veterans Preference" plus the proof required by that form. For more information on veterans' preference, go to https://www.opm.gov/veterans/htmlvetsinfo.asp.

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov).

Interagency Career Transition Assistance Program (ICTAP): You must be well qualified for the position to receive special selection priority under the ICTAP. A qualified ICTAP eligible achieving a score of 85 or above (excluding veteran's preference), will be considered "well qualified". For more information, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap

Military Spouse Preference (MSP): You may be eligible for MSP, if you are the spouse of an active duty military member and you are ranked among the best qualified for this vacancy.

Reemployed Annuitants: Department of Defense has the authority to hire annuitants without reduction in pay. For more information, go to: http://www.cpms.osd.mil/fas/staffing/pdf/faq_annuitants.pdf

How To Apply


To begin the process, click the Apply Online button at the bottom of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. To complete your application, please ensure you click the Submit My Answers button.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID KD402725. Fax your documents to 1-478-757-3144.

If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire
2. Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


You must provide a complete Application Package which includes:

1. Résumé

2. Assessment Questionnaire

3. Other supporting documents

a. Notification of Personnel Action (SF-50) - current or previous Federal employees

b. Performance Appraisal - current or previous (within the last 5 years) Federal employees

c. College Transcripts - if you are using education to qualify for the position

d. Veterans Preference Documentation - DD-214 (member copy 4), Standard Form 15, VA Letter

f. ICTAP - Agency notice

g. Military Spouse Preference - Spousal Travel Orders

h. Other documents identified in this announcement

Your application submission must be complete, including all required documents, before you can be considered.


HR Customer Care Center
Phone: (317)510-0454
TDD: (317)510-6579
Agency Information:
Defense Contract Audit Agency DEU


This announcement is being used to establish an inventory of applicants. Once your application is received, you will receive an acknowledgement email. Your application will remain active for 6 months, after which time you will need to apply again. If a vacancy occurs matching the preferences you selected, you will receive an email notice of your rating and whether you were referred to the hiring manager as best qualified. You may be contacted for an interview. You will be notified when the selection process is complete.

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