Performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and internet research skills. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
5+ years experience supporting at the executive level • Excellent
5+ calendar management skills, including the coordination of complex
5+ executive
meetings • Experience assisting management with the creation of PowerPoint presentations • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook • Experience scheduling travel arrangements for management STRONGLY PREFER:
• Support experience in a professional services, sales or marketing environment • Experience successfully creating and/or modifying processes • Bachelor’s degree
The Executive Assistant will:
•
Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as • Answer phones and direct all incoming calls to appropriate party promptly and efficiently • Communicate and handle incoming and outgoing electronic communications on behalf of the Partners • Assist Partners with preparation of presentation materials • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary • Assist in pipeline/forecast preparation and management • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner • Arrange travel schedule and reservations for executive management as needed • Work closely with the Partners to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
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